MINUTES of a regular meeting of COMMITTEE OF THE WHOLE of the Municipal Council of The Corporation of the District of Oak Bay, held in the Council Chambers, Oak Bay Municipal Hall, 2167 Oak Bay Avenue, Oak Bay, B.C., on Monday, March 3, 2008 at 7:30 p.m.

PRESENT:	Acting Mayor S. F. B. Carson, Chairman Councillor H. Braithwaite Councillor A. R. Cassidy Councillor P. Copley Councillor J. D. Herbert Councillor N. B. Jensen
STAFF:	Municipal Administrator, W. E. Cochrane Municipal Clerk, L. Hilton Director of Building and Planning, N. Beattie Municipal Treasurer, P. A. Walker Director of Engineering Services, D. Marshall

Acting Mayor Carson called the meeting to order at 7:30 p.m.

FINANCE SECTION: (Chairman – Councillor Braithwaite)

1.

2008-61

MUNICIPAL TREASURER, January 31, 2008 Re January Monthly Financial Report

MOVED by Councillor Jensen

Seconded by Councillor Copley, That the January monthly financial reports be received.

CARRIED

LAND USE SECTION: (Chairman – Councillor Cassidy)

2.

2008-62

DIRECTOR OF BUILDING AND PLANNING, February 27, 2008 Re Development Variance Permit Application – 565 Oliver Street

MOVED by Councillor Jensen

Seconded by Councillor Braithwaite, That it be recommended to Council that a resolution authorizing the Director of Building and Planning to issue a development variance permit for 565 Oliver Street, as outlined in correspondence item no. 2008-62, be prepared and brought forward to the next meeting of Council for consideration.

Ivana Tunklova, 565 Oliver Street, in response to questions from the Committee, noted that at this point it was not decided whether the ramp to provide level wheelchair access would be located at the front or the back of the house, but noted that plans indicating such would be provided for the upcoming Council agenda.

CARRIED

3.

2008-63

DIRECTOR OF BUILDING AND PLANNING, February 28, 2008 Re Development Variance Permit Application – 1852 Hampshire Road

The Director of Building and Planning explained that although a variance has already been approved for the rose arbour at 1852 Hampshire Road, it was based upon erroneous information. He advised that it was believed that the arbour was built approximately two feet from the side lot line when, in fact, following receipt of a land survey, it was determined that it was built on the property line. Therefore, he said, a further variance is being sought by the owners in this regard.

MOVED by Councillor Herbert

Seconded by Councillor Copley, That it be recommended to Council that a resolution authorizing the Director of Building and Planning to issue a development variance permit for 1852 Hampshire Road, as outlined in correspondence item no. 2008-63, be prepared and brought forward to the next meeting of Council for consideration.

CARRIED

PUBLIC WORKS SECTION: (Chairman – Councillor Herbert)

4.

2008-64 2008-64-1

DIRECTOR OF ENGINEERING SERVICES, February 28, 2008 ACACIA LANDSCAPE INC., October 3, 2007 Re Boulevard Encroachment Application – 825 Linkleas Avenue

Attention was drawn to the staff recommendation to deny the boulevard encroachment application as outlined in correspondence item 2008-64.

Responding to questions, the Director of Engineering Services noted that the proposal was elaborate, taking over an extensive amount of public property. He further pointed out that a storm drain would lie under the proposed encroachment, which would create issues regarding access, should it be required.

MOVED by Councillor Jensen

Seconded by Councillor Cassidy, That it be recommended to Council that permission for an encroachment onto the boulevard adjacent to 825 Linkleas Avenue be denied.

Members of the Committee agreed that the proposal would take a significant amount of public property into private use.

The question was then called.

CARRIED

5.

2008-65 2008-65-1

DIRECTOR OF ENGINEERING SERVICES, February 28, 2008 LOUISE GOULET AND MICHAEL MCILVANEY, February 20, 2008 Re Boulevard Encroachment Application – 2646 Cranmore Road

MOVED by Councillor Braithwaite

Seconded by Councillor Copley, That it be recommended to Council that permission be granted for an encroachment onto the boulevard adjacent to 2646 Cranmore Road in the form of landscaping, an irrigation system, and a walkway, as shown on the sketch attached to correspondence item no. 2008-65-1, subject to the owners entering into a boulevard encroachment agreement on terms set by the Municipality and obtaining a plumbing permit for the irrigation system, and further, subject to the proposed walkway being constructed of a smooth and continuous surface and a two metre (6 feet) wide grass strip being planted adjacent to the public sidewalk.

CARRIED

ADJOURNMENT:

MOVED by Councillor Braithwaite

Seconded by Councillor Copley, That the meeting of the Committee of the Whole be adjourned.

CARRIED

The meeting adjourned at 7:40 p.m.

Certified Correct:

Municipal Clerk	Chairman, Finance Section
Chairman, Land Use Section	Chairman, Public Works Section