MINUTES
of a regular meeting of COMMITTEE OF THE WHOLE of the Municipal
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PRESENT: |
Councillor H.
Braithwaite Councillor S. F. B.
Carson Councillor A. R. Cassidy Councillor
P. Copley Councillor J. D.
Herbert |
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STAFF: |
Municipal
Administrator, W. E. Cochrane Municipal Clerk, L.
Hilton Confidential Secretary,
K. Green Director of Building
and Planning, N. Beattie Municipal Treasurer,
P. A. Walker Design Engineer, R.
Ding |
RECREATION SECTION: (Chairman- Councillor
Carson)
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1. |
2008-74 |
Re
Minutes of the Meeting |
(Agnes
Szilos, Director of Parks and Recreation, and Stephen Gorman, Chairman, Oak Bay
Parks and Recreation Commission, in attendance for this item.)
Financial Statements
Stephen Gorman and Agnes
Szilos responded to various questions from members of the Committee with regard
to the financial statements.
Fireman’s
Park
In response to
MOVED by Councillor Herbert
Seconded by Councillor Copley,
That the minutes of the meeting of the
CARRIED
2008
MOVED by Councillor Herbert
Seconded by Councillor Cassidy,
That the
CARRIED
FINANCE SECTION: (Chairman –
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2. |
2008-75 |
MUNICIPAL
TREASURER, February 29, 2008 Re
February Monthly Financial Report |
MOVED by Councillor Herbert
Seconded by
Councillor Cassidy, That the February monthly financial reports be received.
CARRIED
PUBLIC WORKS SECTION: (Chairman –
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3. |
2008-76 2008-76-1 |
DIRECTOR
OF ENGINEERING SERVICES, March 11, 2008 ALIX
FREIBERGER, February 21, 2008 Re
Traffic Concerns - |
Councillor Herbert noted
that staff was asked to report back to Committee of the Whole with two traffic
calming alternatives for Mountjoy Avenue, one involving the use of speed humps
alone, and another featuring a combination of speed humps and one or more
chicanes, with costs estimates for both options, drawing attention to the
memorandum form the Director of Engineering Services on these options.
Responding to questions,
the Municipal Administrator noted that depending on Council’s funding priorities,
the
MOVED by Councillor Carson
Seconded by Councillor Copley,
That the proposed Option 1 (speed humps on Mountjoy Avenue), as outlined in
correspondence item no. 2008-76, being a memorandum from the Director of
Engineering Services, at an estimated cost of $14,881, be referred to Estimates
Committee.
The Design Engineer responded
to various questions and suggestions from
Alix Freiberger, 723
Mountjoy Avenue, said that the neighbours are in support of the proposed
speed humps, realizing that speed hump notification signs would be required,
and she said that any efforts made to address safety concerns along
The question was then
called.
CARRIED
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4. |
2008-77 |
DIRECTOR
OF ENGINEERING SERVICES, March 11, 2008 Re
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Councillor
Herbert noted that at its December 10, 2007 meeting, Committee of the Whole
requested that staff prepare a report on the possibility and cost of installing
pedestrian islands at the intersection of St. Ann Street and Cranmore Road,
which was in addition to the signage that was to be erected and the trimming of
vegetation that was to occur in response to concerns raised at that time.
Gerianne
Knowles-Robson, 1767 St. Ann Street, drew attention to the
unusual type and number of incidents that happen in and around the
intersection, and noted that although the foliage had been cut back, visibility for motorists continues
to be impaired.
Ms.
Knowles-Robson suggested that reducing the speed limit to 40 kilometres per
hour, as it is on
After
reviewing the two options submitted in the report from the Director of
Engineering Services, one for pedestrian islands and one for curb extensions, concern
was expressed by members of the Committee regarding the high cost of the
proposals and it was suggested that perhaps a four-way stop should be given
consideration.
MOVED by Councillor Carson
Seconded by Councillor Braithwaite,
That staff be requested to prepare a report on creating a four-way stop at the
intersection of
Responding to
questions from the Committee regarding the effect a four-way stop option might
have on emergency vehicles on their routes through the intersection, staff
advised that comment from the Fire and Police Departments could be included in
the report in this regard, as could speed and volume data.
Following further
discussion on the various options proposed to address the traffic and
pedestrian safety concerns raised, a member of the Committee pointed out that a
traffic pattern change, such as a four-way stop, has the potential to produce additional
noise and air pollution (more vehicle stopping and starting), thus having an effect
on the surrounding neighbours and the environment, which should also be taken
into consideration when making a decision.
The question was then
called.
CARRIED
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5. |
2008-78 2008-78-1 |
DIRECTOR
OF ENGINEERING SERVICES, March 11, 2008 MUNICIPAL
ADMINISTRATOR, March 14, 2008 Re
Fireman’s Park Parking Lot Resurfacing |
It was noted that as
requested by the Committee of the Whole at its January 7, 2008 meeting, the
Director of Engineering Services prepared a cost estimate to resurface and
reline the Fireman’s Park parking lot, which it was suggested be done in
conjunction with the field upgrades that are currently underway.
After reviewing the
report, the Committee said it would prefer to see more than two additional
parking spaces created during the process and expense of resurfacing and
relining the Fireman’s Park parking lot, querying whether the spaces can be reconfigured
to increase the number of parking spaces.
In response, the Design
Engineer noted that only a cost estimate for resurfacing had been requested of
staff, and that the proposed parking lot layout before the Committee follows
the current Parking Bylaw standards set out by Council, and changes to the
Bylaw would be required to permit smaller parking spaces to allow for more
stalls.
The Municipal
Administrator pointed out that any changes to the Bylaw would not happen prior
to Estimates Committee, therefore, if the Committee wishes for consideration to
be given to funding the proposed resurfacing in 2008, the project should be
referred to Estimates Committee.
Some support for
possibly considering changes to the parking standards at a later date, once the
budget has been set and there has been a decision on the proposed resurfacing,
was expressed.
MOVED by Councillor Cassidy
Seconded by Councillor Copley,
That the proposed resurfacing of the Fireman’s Park parking lot, as described
in correspondence item no. 2008-78, be referred to Estimates Committee.
CARRIED
LAND USE SECTION: (Chairman –
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6. |
2008-79 |
DIRECTOR
OF BUILDING AND PLANNING, March 10, 2008 Re
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MOVED by Councillor Herbert
Seconded
by Councillor Braithwaite, That it be recommended to Council that the plans to
construct a shed at
CARRIED
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7. |
2008-80 |
DIRECTOR
OF BUILDING AND PLANNING, March 10, 2008 Re
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Dave Rannala, Rannala
Building Contractors, was in attendance representing the homeowners,
Brian and Katherine Canfield.
During the on-site
visit, members of the Committee noted the Garry Oak tree, referred to as #530
in the two Arborist’s reports, located close to the proposed new garage and
parking location would need to be removed to accommodate the plans.
Concern was noted
regarding the tree removal, and various solutions were discussed on ways to
ensure the Garry Oak tree is saved and protected. Some of the suggestions encompassed the angle
of the garage being altered, moving the house east towards the front lot line
or north of the currently proposed location.
However, the Director of Building and Planning said that moving the
house any further north may encroach into the setbacks, requiring variances. It was further noted that the neighbours to
the north have indicated that they are opposed to the house being located
closer to their home.
Responding to questions,
Mr. Rannala said that the two car garage as proposed is needed by the owners, and
that changing the siting of that portion of the building would require
re-designing the house, which could compromise the Normand barn style of the
home.
A member of the
Committee, recalled that, in the past, in response to a similar situation, the
applicant reconfigured the building foundation allowing the structure to
‘bridge’ over the Oak tree roots, thus saving the tree and keeping the building
in its originally proposed location, suggesting this may be an option in this
case.
Following further discussion,
the Committee noted that it was not prepared to approve the siting of the house
as proposed and requested that the applicant explore different options that
would not require removal of the tree or that would not adversely affect the
tree roots, noting that new plans would need to be submitted to Council in that
regard. It was confirmed that, due to an
upcoming statutory holiday, the new plans would need to be received by Wednesday,
March 19, 2008.
Mr. Rannala indicated he
would give the matter some thought, and submit any new plans that might address
the concerns about the Garry Oak tree.
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8. |
2008-81 |
DIRECTOR
OF BUILDING AND PLANNING, March 10, 2008 Re
Development Variance Permit Application – |
Archie Willie, A. Willie
Design,
spoke on behalf of the homeowners, Reg and Anita Bawa, who whish to construct an
addition onto the main and lower floors at the back of their house, requiring variances
to the gross floor area maximum and to the front yard and second storey
setbacks. Mr. Willie noted that the
existing basement is under-height and cannot be developed as it is, saying that
the homeowners wish to stay in the neighbourhood and create a home to
accommodate their family by adding a third bedroom and enlarging and opening up
the living space floor plan.
Following discussion, members
of the Committee expressed the view that the request for additional floor area
is consistent with the rationale for the Bylaw change to allow such variances,
which was to encourage owners to restore or renovate rather than demolishing
and rebuilding homes in
MOVED by Councillor Herbert
Seconded
by Councillor Braithwaite, That a resolution authorizing the Director of
Building and Planning to issue a development variance permit for
CARRIED
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9. |
2008-82 |
DIRECTOR
OF BUILDING AND PLANNING, March 12, 2008 Re
Development Variance Permit Application – |
Rob and Dianna Logan,
2406 Hamiota Street, noted that they had been unaware that the recently
erected pergola on their property required a development variance permit.
The pergola, said Mr.
Logan, was built following a recent flooding of their basement that was caused
by a sloping driveway and malfunctioning perimeter drains that have now been
repaired. As part of the solution, he
said, they built the patio and pergola in the sloped driveway and use the
second driveway to the left side of the house for parking instead. In building the pergola, Mr. Logan acknowledged,
they mistakenly infringed on the setback regulations.
The view was expressed that
the pergola is an attractive addition and warrants proceeding to the next stage
of the application process.
MOVED by Councillor Carson
Seconded
by Councillor Copley, That a resolution authorizing the Director of Building
and Planning to issue a development variance permit for
CARRIED
NEW BUSINESS:
MOVED by Councillor Carson
Seconded by
Councillor Herbert, That a Traffic Control Order to extend the yellow line on
the curb between the two driveways situated on
CARRIED
ADJOURNMENT:
MOVED by
Councillor Braithwaite
Seconded by Councillor Herbert, That the meeting of the
Committee of the Whole be adjourned.
CARRIED
The meeting adjourned at
9:07 p.m.
Certified Correct:
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Municipal
Clerk |
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Chairman,
Recreation Section |
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Chairman,
Finance Section |
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Chairman,
Public Works Section |
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Chairman,
Land Use Section |
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