MINUTES
of a regular meeting of COMMITTEE OF THE WHOLE of the Municipal
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PRESENT: |
Councillor H.
Braithwaite Councillor A. R.
Cassidy Councillor S. F. B.
Carson Councillor
P. Copley Councillor J. D.
Herbert Councillor N. B.
Jensen |
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STAFF: |
Municipal Administrator,
W. E. Cochrane Municipal Clerk, L.
Hilton Confidential
Secretary, K. Green Director of Building
and Planning, N. Beattie |
RECREATION SECTION: (Chairman –
Councillor Carson)
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1. |
2008-2 |
Re
Minutes of the Meeting |
(Stephen Gorman, Chairman, Oak Bay Parks and
Recreation Commission, in attendance for this item.)
Parks and Recreation Commission Structure –
School Board Representation
Councillor
Carson drew attention to the Oak Bay Parks and Recreation Commission’s
discussion with respect to having continued representation from the School
District No. 61 Board of Trustees on the Parks and Recreation Commission,
noting that in the past there was a joint benefit in having a representative
linking the Municipality and the School Board for that purpose (i.e. field
maintenance, tennis bubble and facility use). However, in recent years, the School Board
representative may have attended one Commission meeting a year, and therefore, Councillor
Carson said that the Commission would like to request that Council consider
amending the Bylaw to permit the School Board representative to be replaced
with a member of the Oak Bay community to be appointed to Commission.
It was further
noted that Tom Ferris, Chairman of the School Board, when contacted said the
Board was in agreement that it was no longer necessary to have a School Board
representative on the Parks and Recreation Commission, however, a
representative would still likely attend any meetings of specific interest to
the Board.
Financial Statements
Mr. Gorman
answered questions from a member of the Committee regarding the financial
statements with respect to the aquatics and fitness sections noting that the budget
is on target overall.
Fireman’s Park Field Renovation – 2008 British
Columbia Little League Provincial Championship Tournament
Mayor Causton
noted that he had received word that the 2008 British Columbia Little League
Provincial Championship Tournament was awarded to Oak Bay Baseball and Softball
Association (OBBSA). In response, Mr.
Gorman said it is great news and that Fireman’s Park has been long overdue to
receive field improvements.
As a reminder
of the funding in place to renovate the lower field, in association with the
anticipated tournament, the Municipal Administrator said that the estimated
cost for improvements to the lower field was $70,000, of which $38,000 was to
be spent from the field improvement fund and the additional $30,000 was to be
included in the 2008 provisional budget for the required upgrades, in place of
the annual $30,000 contribution to the field reserve fund.
Stephen
Gorman added that the OBBSA would be funding the necessary improvements to the
dugouts and spectator stands and has planned to fundraise to cover those
costs.
MOVED by Councillor Braithwaite
Seconded by
Councillor Herbert, That the minutes of the meeting of the
CARRIED
Fireman’s
Park Parking
Mayor Causton said he
would like to see the Fireman’s Park parking lot improved in conjunction with the
field renovations being done for the 2008 British Columbia Little League
Provincial Championship Tournament this summer.
MOVED by Councillor Jensen
Seconded by Councillor Braithwaite,
That staff be requested to prepare a cost estimate to resurface and reline the
Fireman’s Park parking lot for consideration by the Committee of the Whole.
CARRIED
LAND USE SECTION: (Chairman –
Councillor Cassidy)
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2. |
-- 2007-297 2007-297-1 |
EXCERPT FROM REPORT OF COMMITTEE OF THE WHOLE, November 5, 2007 DIRECTOR OF
BUILDING AND PLANNING, October 30, 2007 EVELYN HAMBLEY, [Undated] Re 1) Development Variance Permit Application
2) Request to Undertake Work on
Trees Protected by Restrictive Covenant |
Councillor
Cassidy noted that at its November 5, 2007 meeting the Committee deferred the
development variance permit application and the request to undertake work on
trees protected by a restrictive covenant as questions arose regarding the
application and it was thought it would be helpful if the Designer could respond. Since that time, he said, the homeowner
arranged a site visit for the members to meet with the architect regarding the
project.
Mark Hambley,
574 Island Road, explained that once the architect had staked out the
proposed development, it appeared to be too large and therefore, Dr. Hambley
said he would like to submit a revised plan that will scale down the area of
the paved patio currently proposed.
It was
suggested that Dr. Hambley provide his revised development plan to the Director
of Building and Planning as soon as possible in order to be placed on the next
Council agenda for consideration.
Due
to the recent high winds, Dr. Hambley said he is anxious to carry out the work
on the trees that are protected by a restrictive covenant and asked if this
matter could be dealt with on its own should the development variance permit
application be delayed.
The Committee
members were in agreement to permit Dr. Hambley to undertake the work on the
protected trees as laid out in the correspondence items.
MOVED by Councillor Carson
Seconded by Councillor Braithwaite,
That pursuant to the restrictive covenant registered against the property,
approval be given to carry out the requested tree work at
CARRIED
A member of
the Committee drew attention to the proposed outdoor fireplaces included in the
proposed plans and asked staff to clarify whether or not they are
permitted. The Director of Building and
Planning confirmed that strictly speaking propane and natural gas fuelled fires
are not allowed pursuant to the Fire Regulation Bylaw. However, said Mr. Beattie, it may be that in
practice the Bylaw has not been enforced with respect to the prohibition.
The question
was raised regarding barbecues as well, and some members of Council indicated
their surprise at the complete prohibition on outdoor fires, expressing support
for possible changes to the regulations to permit natural gas/propane fires and
barbecues.
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3. |
2008-3 |
DIRECTOR OF
BUILDING AND PLANNING, January 4, 2008 Re |
MOVED by Councillor Herbert
Seconded by Councillor Copley,
That it be recommended to Council that the proposed plans for renovations at
CARRIED
ADJOURNMENT:
MOVED by
Councillor Herbert
Seconded by Councillor Braithwaite, That the meeting of the
Committee of the Whole be adjourned.
CARRIED
The meeting adjourned at
8:15 p.m.
Certified Correct:
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Municipal
Clerk |
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Chairman,
Recreation Section |
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Chairman,
Land Use Section |
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