MINUTES of a
regular meeting of the MUNICIPAL COUNCIL of The Corporation of the District of
Oak Bay, held in the Council Chambers, Oak Bay Municipal Hall,
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PRESENT: |
Mayor
C. M. Causton Councillor
S. F. B. Carson Councillor
A. R. Cassidy Councillor
J. D. Herbert Councillor
C. Macey-Brown |
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STAFF: |
Municipal
Administrator, W. E. Cochrane Municipal
Clerk, L. Hilton Director
of Building and Planning, N. Beattie Municipal
Treasurer, P. A. Walker |
Mayor Causton called the meeting to order at 7:30
p.m.
MINUTES
OF MEETING:
Public Hearing – October
11, 2005
MOVED by Councillor Cassidy
Seconded by Councillor Herbert, That the minutes
of the Public Hearing held on Tuesday, October 11, 2005, be adopted.
CARRIED
Council – October 11,
2005
MOVED by Councillor Cassidy
Seconded by Councillor Herbert, That the minutes
of the meeting of Municipal Council held on Monday, October 17, 2005, be
adopted.
CARRIED
Committee of the Whole – October 17, 2005
MOVED by Councillor Cassidy
Seconded by Councillor Macey-Brown, That the minutes
of the meeting of Committee of the Whole, and the recommendations contained
therein, held on Monday, October 17, 2005, be adopted.
CARRIED
COMMUNICATIONS:
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1. |
2005-281 |
DEPUTY TREASURER, October 17, 2005 Re Telephone / Voice Mail System Award
Recommendation |
The Municipal Treasurer noted
that seven proposals for the new telephone and voice mail system were received
which were evaluated and narrowed to the best three proposals. Staff met with the three best applicants
resulting in the recommendation to award the project to Bell Canada.
MOVED by Councillor Macey-Brown
Seconded by Councillor Herbert, That the
contract for the telephone/voice mail system for the District of Oak Bay in the
amount of $105,000 be awarded to
Responding to a question from Council, Ms.
Walker advised that the amount of the contract was net of GST.
CARRIED
|
2. |
2005-282 |
MUNICIPAL TREASURER, October 19, 2005 Re Early Approval of Police Vehicle Purchase |
MOVED by Councillor Herbert
Seconded by Councillor Cassidy,
That early spending approval be given for the purchase of a 2006 Ford police
vehicle.
CARRIED
|
3. |
2005-283 |
ESTEVAN VILLAGE MERCHANTS ASSOCIATION, October
5, 2005 Re Request for Permission to Occupy Public
Property |
MOVED by Councillor Macey-Brown
Seconded by Councillor Herbert,
That approval be granted to the Estevan Village Merchants Association to occupy
four public parking stalls on the north side of Estevan Avenue between Musgrave
Street and Dunlevy Street on October 29, 2005 from 11 o’clock in the morning
until 4 o’clock in the evening for the purpose of staging a trick or treat
event by the Association, subject to:
§
the
execution of a letter of undertaking setting out the terms and conditions under
which closing of the parking stalls is permitted, and indemnifying the
Municipality from any liability arising from the staging of the event;
§
the
evidence of insurability; and
§
the
Association bearing any extraordinary costs incurred by the Municipality in
connection with the event.
CARRIED
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4. |
2005-284 |
VICTORIA REMEMBRANCE DAY COMMITTEE POPPY FUND,
October 7, 2005 Re Request for Tag Days |
MOVED by Councillor Herbert
Seconded by Councillor Cassidy,
That permission be granted to the Victoria Remembrance Day Committee Poppy Fund
to conduct the sale of poppies in public places in Oak Bay from October 26 to
November 10, 2005.
CARRIED
|
5. |
2005-285 |
CRD ENVIRONMENTAL SERVICES, October 12, 2005 Re Request for Funding of Watershed Plan
Implementation Coordinator |
Responding to questions
from Council, the Municipal Administrator noted that although the original
proposal from the CRD was for three years of funding for the Watershed
Implementation Coordinator position, the CRD may request funding beyond the
initial three years. Oak Bay, said Mr.
Cochrane, has dealt with funding the position on a year by year grant basis,
with the current request being the third year.
There was discussion
regarding the request for funding, and whether or not consideration should be
given for the potential extension of the Watershed Implementation Coordinator
position, and there was consensus that further information should be provided
by the Capital Regional District in relation to its reasoning for funding the
position beyond the originally proposed three years.
MOVED by Councillor Herbert
Seconded by Councillor Cassidy,
That approval be given for the expenditure of $9,456 for Oak Bay’s portion of
the costs to fund the Bowker Creek Watershed Plan Implementation Coordinator
position for 2006, and further, that the CRD be requested to provide a
additional information regarding its rationale for continuation of the position
beyond 2006.
CARRIED
NEW BUSINESS / REPORTS FROM OTHER COMMITTEES:
Windsor Park Pavilion
Councillor Carson
advised that there was an Open House held at the Windsor Park Pavilion on
October 20th. At that time,
he said, comments were received with respect to the proposed new colours for
the Pavilion. Input was also received
regarding usage of the Pavilion, lighting around the Park, and traffic issues
in the area.
The proposed new colours
will come to Council for approval via the Parks and Recreation Commission
minutes, said Councillor Carson.
BYLAWS:
For
Introduction, First and Second Readings
MOVED by Councillor Cassidy
Seconded by Councillor Herbert,
That Bylaw No. 4293, Sixty-Sixth Zoning
Bylaw Amendment Bylaw, 2005 be introduced and read a first time.
CARRIED
MOVED by Councillor Cassidy
Seconded by Councillor
Herbert, That Bylaw No. 4293, Sixty-Sixth
Zoning Bylaw Amendment Bylaw, 2005 be read a second time.
CARRIED
MOVED by Councillor Cassidy
Seconded by Councillor
Herbert, That a public hearing on Bylaw No. 4293 be held at the Oak Bay
Municipal Hall on November 14, 2005 at 7:30 p.m., and that notice be given in
accordance with the Local Government Act.
CARRIED
MOVED by Councillor Cassidy
Seconded by Councillor
Herbert, That Bylaw No. 4294, Streets and
Traffic Bylaw Amendment Bylaw be introduced and read a first time.
The question was then
called.
CARRIED
MOVED by Councillor Cassidy
Seconded by Councillor
Herbert, That Bylaw No. 4294, Streets and
Traffic Bylaw Amendment Bylaw be read a second time.
CARRIED
MOVED by Councillor Cassidy
Seconded by Councillor
Herbert, That Bylaw No. 4295, Sixty-Seventh
Zoning Bylaw Amendment Bylaw, 2005 be introduced and read a first time.
CARRIED
MOVED by Councillor Cassidy
Seconded by Councillor
Herbert, That Bylaw No. 4295, Sixty-Seventh
Zoning Bylaw Amendment Bylaw, 2005 be read a second time.
CARRIED
MOVED by Councillor Cassidy
Seconded by Councillor
Herbert, That a public hearing on Bylaw No. 4295 be held at the Oak Bay
Municipal Hall on November 14, 2005 at 7:30 p.m., and that notice be given in
accordance with the Local Government Act.
CARRIED
ADJOURNMENT:
MOVED by Councillor Jensen
Seconded by Councillor Cassidy, That the open
portion of the meeting of Council be adjourned and that a closed session be
convened to discuss personal information about an identifiable individual who
holds or is being considered for a position as an officer, employee or agent of
the Municipality or another position appointed by the Municipality.
The meeting
adjourned at 7:46 p.m.
Certified Correct
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Municipal Clerk |
|
Mayor |