MINUTES of a meeting of the
MUNICIPAL COUNCIL of The Corporation of the District of Oak Bay, held in the
Council Chambers, Oak Bay Municipal Hall,
|
PRESENT: |
Councillor H. Braithwaite Councillor A. R. Cassidy Councillor P. Copley Councillor J. D. Hebert Councillor N. B. Jensen |
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STAFF: |
Municipal Administrator, W. E. Cochrane Municipal Clerk, L. Hilton Director of Building and Planning, N. Beattie Municipal Treasurer, P. A. Walker Director of Engineering Services, D. |
MINUTES OF MEETINGS:
Council – January 22, 2007
MOVED by Councillor Braithwaite
Seconded by Councillor Herbert,
That the minutes of the Council meeting held on Monday, January 22, 2007, be
adopted.
CARRIED
Committee of the Whole – February 5, 2007
MOVED by Councillor Herbert
Seconded by Councillor Copley,
That the minutes of the Committee of the Whole meeting held on Monday, February
5, 2007, and the recommendations contained therein, be adopted.
CARRIED
COMMUNICATIONS:
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1. |
-- 2007-34 2007-34-1 2007-34-2 |
EXCERPT FROM
MINUTES OF MEETING OF COUNCIL, January 22, 2007 MUNICIPAL
TREASURER, January 17, 2007 Re Request for Grants |
(Gary Suter, Second Vice President and Harnam Grewal,
Past President,
With respect to the grant request in
addition to the $20,000 already approved by Council at the last meeting, Mr.
Suter explained that the grant in the amount of $6,712 was being requested to
undertake drainage hookup work for the equipment wash down area at the club
house as well as to install concrete in that area. The concreted area, said Mr. Suter, would
create a cleaner appearance.
Responding to questions from Council, Mr.
Suter advised that should gravel be used for now, and concrete installed at a
later date, the renovations would then be complete and the access road that is
currently there which would help to provide access for pouring the concrete
would be gone, making the work much harder to do at that time.
The view was expressed that creative ways
should be explored to keep the water from the washdown area from entering the
storm drain as was planned, and keep it on site.
It was noted that due to weather delays,
the proposed work would not likely be undertaken until mid May, leaving time
for the request to be considered by Estimates Committee.
MOVED by Councillor Herbert
Seconded by Councillor Braithwaite, That
the request from the Oak Bay Lawn Bowling Club for funding in the amount of
$6,712 be referred to Estimates Committee.
In response to questions from Council, Mr.
Suter noted that the plans originally called for a concrete wash own area,
however, in order to cut costs this was changed to gravel. Subsequent to that, he said, it was suggested
that concrete would be a better surface, resulting in a grant request to pay
for the concrete and drainage hookup work.
The concrete area, noted Mr. Suter, would
also be used for trucks making sand deliveries, which is more suitable than a
gravel surface over time.
The question was then called.
CARRIED
|
2. |
2007-46 |
MUNICIPAL
TREASURER, January 29, 2007 Re Request for
Early Approval of Police Department Firewall Device |
MOVED by Councillor Braithwaite
Seconded by Councillor Cassidy, That early
spending approval be given for the Police Department capital purchase of a police
firewall device as outlined in the memorandum from the Municipal Treasurer
dated January 29, 2007.
CARRIED
|
3. |
2007-47 |
THE ROYAL
CANADIAN LEGION, January 23, 2007 Re Request for
Grant |
MOVED by Councillor Jensen
Seconded by Councillor Braithwaite, That
the request from the Royal Canadian Legion for a grant be referred to Estimates
Committee.
CARRIED
|
4. |
2007-48 |
TOURISM Re Request for Grant |
MOVED by Councillor Herbert
Seconded by Councillor Copley, That a 2007
operating grant in the amount of $6,750 to Tourism
CARRIED
|
5. |
2007-49 |
MUNICIPAL
TREASURER, February 8, 2007 Re Heritage Foundation Grant |
MOVED by Councillor Braithwaite
Seconded by Councillor Copley, That Council
approve receipt of funds in the amount of $802.57 from the Victoria Foundation,
and that a grant in that amount be made to the Oak Bay Heritage Foundation.
CARRIED
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6. |
2007-50 |
MUNICIPAL CLERK, February 8, 2007 Re 1. Distribution
of Surplus Funds – 2006 Centennial Committee 2. Community Initiatives Committee – |
Councillor Herbert provided an overview of
the recommendations of the Centennial Committee with respect to the disbursement
of surplus funds from the Committee’s activities, as contained in
correspondence item no. 2007-50.
MOVED by Councillor Braithwaite
Seconded by Councillor Herbert, That the
general municipal surplus resulting from the activities of the Centennial Committee
be distributed as follows:
Community Initiatives
Committee $10,000
BC
(Municipal 50% share) $ 5,000
TOTAL $25,000
With respect to the grant application for a “spirit
square” it was noted that at this point there are various potential locations
for such a square, and that further discussion in that regard would be
required.
The question was then called.
CARRIED
MOVED by Councillor Braithwaite
Seconded by Councillor Cassidy, That staff be
authorized to submit an application for a grant under the Province’s “Spirit
Square” program to provide funding in the amount of 50% of the estimated
$10,000 cost of the Phase 1 Project Planning, Feasibility and Design of a
Spirit Square and that in the event the application is successful, Council
commit to the funding of its 50% portion from municipal sources.
CARRIED
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7. |
2007-51 2007-51-1 2007-51-2 2007-51-3 2007-51-4 2007-51-5 2007-51-6 2007-51-7 2007-51-8 2007-51-9 2007-51-10 2007-51-11 2007-51-12 2007-51-13 |
COUNCILLOR
JENSEN, February 4, 2007 JENNA WIGHT,
January 25, 2007 MARYA NIJLAND,
January 26, 2007 DAVID BLACOE,
January 28, 2007 OAK BAY GREEN
COMMITTEE et al, January 29, 2007 ALLIE JOHNSON,
February 1, 2007 BRITT KARLSTROM,
February 4, 2007 JOHNATHAN
SWOVELAND, February 4, 2007 CATHERINE BACON,
February 5, 2007 DENISE SAVOIE,
February 8, 2007 KAREN EGGER,
February 5, 2007 JORDEN LEIGHTON,
February 5, 2007 IAN P. GRAEME,
February 8, 2007 Re Tabled
Resolution: Proposed Task Force on Climate Change |
Councillor Jensen drew attention to the
motion he proposed on October 30, 2006, which was tabled at that time in order
to allow him some time to work on terms of reference for the proposed task
force, and to report back on a proposed committee structure and proposed
timelines for the task force and its anticipated financial implications.
Councillor Jensen indicated that, with
assistance from the Municipal Administrator, he has prepared terms of reference
that in general include gathering and examining green house gas emission data,
identifying the potential areas for green house gas emission reduction,
creating a common vision with respect to green house gas reduction goals and
making recommendations for the creation of a climate change action plan.
He went on to note that he proposes a
budget of $2,300, based on his calculations for meetings of the Task Force, be
approved for secretarial and research costs, and that the Task Force report
back to Council within six months of its first meeting.
Councillor Jensen noted that he wished for
his original motion to be amended to incorporate the new information presented
in his memorandum (correspondence item 2007-51) as described previously, for
which support was noted by members of Council.
There was further discussion regarding the
information presented by Councillor Jensen, and it was felt that consideration
should be given to doubling the proposed budget for secretarial and research
costs of the proposed Task Force to ensure that it has the support it needs to
be successful.
Members of the
There was consensus to amend the order of the agenda.
Proposed Task Force on Climate Control
MOVED by Councillor Jensen
Seconded by Councillor Braithwaite, That
the following motion be lifted from the table:
WHEREAS climate change is an issue of vital local, national and global
importance;
WHEREAS
WHEREAS local initiatives aimed at energy conservation and efficiency will
help reduce greenhouse gas emissions as well as contribute to the protection of
public health and the creation of a sustainable community;
AND WHEREAS
THEREFORE BE IT RESOLVED THAT
CARRIED
Moved by Councillor Herbert
Seconded by Councillor Copley, That the
motion be amended to delete number 3 and number 4 and replace them with the
following:
3. That
the Terms of Reference for the Task Force be as follows:
The core work of the Oak Bay Climate
Change Task Force will be as follows:
Data
Gathering
Examine
and summarize base line Green House Gases (GHG) emission data for the
Municipality using sources such as the Capital Regional District’s GHG emission
inventory.
Examine
and summarize GHG reduction initiatives and audits previously undertaken within
the municipal organization.
Identify
Potential for GHG Emission Reduction
Identify
general areas where the Municipality has the capacity to take climate change
action within its own organization (e.g. fleet management, building energy
efficiency).
Identify
general areas where the Municipality has the capacity to empower and encourage
climate change action within the community at large (e.g., waste reductions,
green transportation).
Identify
potential for climate change regulatory initiatives within the jurisdiction of
local government.
GHG
Reduction Goals – Creating a Common Vision
Drawing
from the experience in comparable Canadian communities, recommend realistic
short term and medium term targets for corporate and community GHG emission
reduction by source.
A
Climate Change Action Plan
Make recommendations for the
creation of a Climate Change Action Plan in particular:
·
Advise
on the financial and human resources required to develop a local action plan
designed to meet the corporate and community targets;
·
advise
on sources of funding for the development of a local Action Plan; and
·
prepare
funding applications following Council approval of Action Plan.
4. That
the Task Force structure be made up of nine members as follows:
·
·
one or
two Councillors appointed by the
·
one
member of the Parks and Recreation Commission in recognition of the significant
role the Parks and Recreation Department plays in the community including the number
of facilities it operates; and
·
five
or six
5. That
the Task Force be requested to report back to Council within six months of its
first meeting.
6. That a budget of $2,300 be approved for the
Task Force
CARRIED
It was noted that inasmuch as
there was currently no budget for the Task Force, staff would make the
necessary changes to establish the recommended budget and bring forward a
referral to estimates Committee as well for an additional $2,300.
The question on the main motion was then
called.
CARRIED
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8. |
2007-52 |
ERIC AND CARMELLE NIELSEN, January 29, 2007 Re Tabled Resolution: Development Variance Permit – |
MOVED by Councillor Herbert
Seconded by Councillor Jensen, That
correspondence item no. 2007-52 be received.
CARRIED
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9. |
2007-53 2007-53-1 2007-53-2 2007-53-3 2007-53-4 2007-53-5 |
ANNLEY KELLY, January 26, 2007 LILY AND ALEX HYLAN, February 1, 2007 BERYL AND HARRY BORRIS, February 7, 2007 DAPHNE MACGREGOR-GREER, February 9, 2007 BETTY BAYAT, February 12, 2007 Re Tabled Resolution: Development Variance Permit – |
Councillor Cassidy left the
meeting at 8:45 p.m., citing the possibility of a perceived bias as one of his
employees is a relative of the applicant.
In response to the letters received
regarding the development variance application, and at Council’s request, the
Municipal Clerk explained that there appeared to be a misunderstanding amongst
some of the neighbours of the property at
MOVED by Councillor Herbert
Seconded by Councillor Braithwaite, That
correspondence item no. 2007-53 to 2007-53-5 be received.
CARRIED
Development Variance Permit –
MOVED by Councillor Jensen
Seconded by Councillor Braithwaite, That the following motion be lifted from the table:
That the Director of Building and Planning be authorized to issue a Development Variance Permit with respect to 2397 Lincoln Road (LOT 9, BLOCK 12, SECTION 2, VICTORIA DISTRICT, PLAN 379), that will vary the Parking Facilities Bylaw, 1986 in Section 4.7 to reduce the number of required parking spaces from two to one and in Section A.1.(a) to Schedule A, to relax the requirement that one-half (1/2) of the required parking spaces for a one-family residential use dwelling be contained within a building.
CARRIED
The question on the main motion was then
called.
CARRIED
Councillor Cassidy returned to the meeting
at 8:50 p.m.
REPORT FROM CAPITAL REGIONAL DISTRICT DIRECTOR:
NEW BUSINESS/REPORTS FROM OTHER COMMITTEES:
CUTA (Canadian Urban Transit
Association) Transit Awareness Day
Greater Victoria Public
Library Board
Councillor Copley noted that she attended a
strategic planning session with the Greater Victoria Public Library Board that saw
the Board collectively demonstrate a strong willingness towards consensus and a
desire for creative and proactive problem solving. The Board is cognizant of need for greater
accountability to its Municipal partners, she said, as reflected in at least
two of its new strategic objectives being to promote positive relations with Municipal
partners and to demonstrate value for dollars to the members.
TABLED:
Development Variance Permit –
MOVED by Councillor Jensen
Seconded by Councillor Cassidy, That the
following motion be lifted from the table:
That the Director of Building and Planning
be authorized to issue a development variance permit with respect to Lot A of
the proposed bare land strata subdivision of 925 Foul Bay Road (Lot 1, Sections 23 and 68, Victoria District,
Plan 2600, except parts in Parcel A (DD 239888-I) and in Plan 10577), which
would vary the requirements of Bylaw No. 3531, Zoning Bylaw, 1986, as follows:
|
Bylaw Section |
Required |
Requested |
Variance |
|
6.4.4.(2).(b)
Minimum Rear |
7.62 metres |
7.42 metres |
0.20 metres |
substantially as shown on the sketch plan
appended to Committee of the Whole agenda item #2007-27, being a memorandum
from the Director of Building and Planning dated December 19, 2006, upon the
applicant satisfying all conditions of preliminary approval set out by the
Approving Officer, and registration of the subdivision plan.
CARRIED
The question on the main motion was then
called.
CARRIED
RESOLUTIONS:
Attendance at the Association of
Moved by Councillor Jensen
Seconded by Councillor Braithwaite, That
Council approve the attendance of
CARRIED
BYLAWS:
For Adoption
Bylaw No. 4345
MOVED by Councillor Jensen
Seconded by Councillor Herbert, That Bylaw No. 4345, Building and Plumbing Bylaw Amendment Bylaw
No. 1, 2007, be adopted.
CARRIED
Bylaw No. 4346
MOVED by Councillor Jensen
Seconded by Councillor Herbert, That Bylaw No. 4346, Ticket Information Utilization Bylaw
Amendment Bylaw No. 2, 2007, be adopted.
CARRIED
For First, Second and Third Reading
Bylaw No. 4349
MOVED by Councillor Jensen
Seconded by Councillor Herbert, That Bylaw No. 4349, Streets and Traffic Bylaw Amendment Bylaw
No. 2, 2007, be introduced and read a first time.
CARRIED
MOVED by Councillor Jensen
Seconded by Councillor Herbert, That Bylaw No. 4349, Streets and Traffic Bylaw Amendment Bylaw
No. 2, 2007, be read a second time.
CARRIED
MOVED by Councillor Jensen
Seconded by Councillor Herbert, That Bylaw No. 4349, Streets and Traffic Bylaw Amendment Bylaw
No. 2, 2007, be read a third time.
CARRIED
For
First and Second Reading and Setting of Public Hearing Date
Bylaw No. 4348
MOVED by Councillor Herbert
Seconded by Councillor Copley, That Bylaw No. 4348, Uplands Regulations Bylaw Amendment Bylaw,
2007, be introduced and read a first time.
CARRIED
MOVED by Councillor Herbert
Seconded
by Councillor Copley, That Bylaw No. 4348, Uplands
Regulations Bylaw Amendment Bylaw, 2007, be read a second time.
CARRIED
MOVED by Councillor Herbert
Seconded by Councillor Cassidy, That a
public hearing on Bylaw 4348 be held in the Council Chambers, Oak Bay Municipal
Hall,
CARRIED
Responding to questions from Council, the Municipal
Administrator advised that a public hearing could be delayed for a couple of
months until such time as any other public hearings are scheduled, such as for
a potential rezoning of property to allow soft plastic recycling, to save
costs.
MOVED by Councillor Herbert
Seconded by Councillor Braithwaite, That the motion to
set a date for a public hearing on Bylaw 4348 on February 26, 2007 be
rescinded, and that a new date be brought forward for consideration in the
future.
CARRIED
ADJOURNMENT:
MOVED by Councillor Braithwaite
Seconded by Councillor Cassidy, That the open portion of the
meeting of