MINUTES of a
regular meeting of the MUNICIPAL COUNCIL of The Corporation of the District of
Oak Bay, held in the Council Chambers, Oak Bay Municipal Hall,
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PRESENT: |
Councillor
H. Braithwaite Councillor
S. F. B. Carson Councillor
A. R. Cassidy Councillor
P. Copley Councillor
J. D. Herbert Councillor
N.B. Jensen |
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STAFF: |
Municipal
Administrator, W. E. Cochrane Municipal
Clerk, L. Hilton Confidential
Secretary, K. Green Director
of Building and Planning, N. Beattie Municipal
Treasurer, P. A. Walker Municipal
Engineer, S. G. Pitt |
MINUTES
OF MEETING:
Council - March 27, 2006
MOVED by Councillor Cassidy
Seconded by Councillor Herbert, That the minutes
of the Council meeting held on Monday, March 27, 2006, be adopted.
CARRIED
Committee of the Whole – April 3, 2006
MOVED by Councillor Cassidy
Seconded by Councillor Braithwaite, That the
minutes of the Committee of the Whole meeting held on Monday, April 3, 2006,
and the recommendations contained therein, be adopted.
CARRIED
COMMUNICATIONS:
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1. |
2006-115 |
GONZALES COOPERATIVE PRESCHOOL, April 6, 2006 Re Request to Occupy Portion of Public
Sidewalk (April 14 and 15, 2006) |
MOVED by Councillor Jensen
Seconded by Councillor Copley,
That permission be granted to the Gonzales Cooperative Preschool to occupy a
portion of the public sidewalk adjacent to 2590 Cadboro Bay Road, on Friday, April
14 and Saturday, April 15, 2006, from 8 o’clock a.m. to 3 o’clock p.m. for the
purpose of staging a fundraising event, subject to the Gonzales Cooperative Preschool
indemnifying the Municipality from any liability arising from the occupancy and
providing evidence of insurability in this regard.
CARRIED
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2. |
2006-116 |
GREATER Re
Library 5-Year Financial Plan and Budget Guideline |
Attention was drawn to
the Greater Victoria Public Library’s Five Year Financial Plan and the Budget
Guideline, and concerns were raised by a member of Council with respect to the
guideline that the core budget be increased annually for any approved new
facilities and programs in the library system, and for funds or reserves to
provide for major renovations or re-structuring within any of the library
branches.
The point was made that
if new facilities are added, a new branch would likely draw library patrons
currently utilizing existing branches, as opposed to attracting all new users,
which in turn would reduce the use at those existing library branches,
potentially lower their operating costs.
In this regard, it was noted, there should be some attention to
reviewing the finances of existing facilities in conjunction with planning new
facilities.
There was further
discussion regarding guideline 4 as contained in the materials from the Library
Board, and questions arose regarding increasing the reserves to provide for
major renovations or re-structuring within any of the library branches. It was pointed out that when the Oak Bay
Branch Library was renovated, the District of Oak Bay paid the costs.
Councillor Jensen
acknowledged that the reserves would be used for certain costs of new
facilities that are the responsibility of the Board rather than the individual
member municipalities, however, it was suggested that further clarification on
what the aforementioned reserves would actually be used for in connection with
major renovations of library branches would be desirable.
It was agreed that
Councillor Copley would relay Council’s comments regarding budget guideline 4
and obtain some clarification in that regard, and report back to Council.
MOVED by Councillor Jensen
Seconded by Councillor
Herbert, That Item No. 2006-116 be received.
CARRIED
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3. |
2006-117 |
MUNICIPAL ENGINEER, April 6, 2006 Re Tender Award Recommendation— |
MOVED by Councillor Carson
Seconded by Councillor
Braithwaite, That the Tender for the Monterey Centre skylight infill be awarded
to Garth Korberg, Contractor, at a cost of $32,746.00.
CARRIED
REPORT FROM CAPITAL REGIONAL DISTRICT DIRECTOR:
NEW BUSINESS/REPORTS
FROM OTHER COMMITTEES:
Association of
The AVICC Convention,
said
2006 Centennial Committee
Councillor Herbert
provided an update on the 2006 Centennial Committee’s ongoing projects, noting
that a meeting will soon be held to formulate a traffic plan to accommodate the
Snow Birds air show and the Oak Bay Tea Party.
Oak Bay Beach Hotel – Consultant Services
Councillor Jensen drew
attention to his comments at the April 3, 2006 Committee of the Whole meeting,
noting his recommendation that Council consider retaining an independent
consultant to assist in guiding Council through the complex issues associated
with the Oak Bay Beach Hotel redevelopment proposal, which Council does not get
exposed to on a regular basis.
There was discussion
regarding Councillor Jensen’s recommendation to hire a consultant, and although
some support was noted in that regard, it was the majority view of Council that
at this point in the application process, it would not be desirable to engage a
consultant, possibly resulting in an unwarranted delay. The view was also expressed that it is the
role of Council to evaluate development applications, and the applicants and
their team of professionals have kept Council well informed to date.
Discussion then ensued
regarding the main issues to be dealt with by Council, such as whether the
proposal is suited to the property, and the size, siting and design of the
proposed new hotel.
In response to being
asked for his comments regarding the suggestion to hire a consultant, the
Municipal Administrator noted that although such a course of action might have
been useful in the beginning of the review process, it would be difficult to
engage a consultant at this point in terms of timing and potential delays. Additionally, Mr. Cochrane drew attention to
the subjective nature of land use proposals, indicating that consultants may
have pre-existing ideas in this regard.
Mr. Cochrane suggested
that Council focus on the use and density aspects of the application and
determine if there are any issues with these more fundamental points, prior to
focusing on details of the proposal.
A member of Council
noted that the Advisory Design Panel is a valuable resource for Council for
evaluating certain aspects of the proposal, and urged that it be used as early
in the process as possible. There was
discussion regarding the Advisory Design Panel’s role in this regard, and it
was noted that the Panel should be used to help clarify specific questions with
respect to design and siting of the hotel at the appropriate time, however, it
is not the Panel’s mandate to review applications with respect to its land use aspects.
The discussion returned
to the use of outside resources to assist Council in its review of the
redevelopment proposal and it was noted that staff has a variety of resources
available to it should Council request specific information.
Councillor Cassidy
declared a conflict noting that he is a third party consultant to School
District No. 61, and would be unable to participate in discussion on the
matter. He left the meeting at 8:30 p.m.
Councillor Braithwaite noted
that at a recent Oak Bay Child and Youth Committee meeting, there was
discussion regarding what traffic calming measures would be taken in relation
to the reconfiguration of Monterey School to a middle school in the
future. Councillor Braithwaite noted
that the Principal of Monterey School expressed her desire to keep
communications open between the District and the School in this regard.
It was pointed out that
to date plans have not been received from the School District with respect to
traffic around Monterey School, however, once a plan is received, discussions
on the subject can occur.
It was agreed that the
Municipal Engineer would contact the
Councillor Cassidy returned to the meeting at
8:35 p.m.
Traffic
and Pedestrian Safety
Councillor Copley
reported that she met with Ms. Lesley Ewing with respect to her concerns
regarding pedestrian, cycling and traffic safety along
RESOLUTIONS:
It was noted that the fees and charges proposed for the Windsor Pavilion were approved unanimously by the Parks and Recreation Commission at its April 5, 2006 meeting. The remainder of the proposed fees and charges, it was noted, were contained in the budget information reviewed by Council and the Commission on March 28th.
MOVED by Councillor Jensen
Seconded by Councillor Carson, That the Parks and Recreation fees and charges, as attached to the
resolution printed for the purposes of the April 10, 2006 regular Council
meeting agenda, be approved.
CARRIED
MOVED by Councillor Jensen
Seconded by Councillor Herbert, That the Parks
and Recreation request for early spending approval for the purchase of a solar
heat exchanger and pressure reducing valve for the Oak Bay Recreation Centre,
at a cost of $13,000, be approved.
CARRIED
DEVELOPMENT VARIANCE PERMIT –
Councillor Jensen
indicated that he had a conflict with respect to this item inasmuch as he
occasionally teaches at the
MOVED by Councillor Cassidy
Seconded by Councillor Carson, That the Director
of Building and Planning be authorized to issue a Development Variance Permit
in respect to Lot 1, Victoria District, Plan VIP57957, Section 31,44,45, 71
& 72 (University of Victoria) which will vary the provisions of Section A.6
of Schedule “A” to the Parking Facilities
Bylaw, 1986, as amended, to permit the reduction of 20 parking spaces in
connection with the construction of a new Social Sciences and Mathematics
building, as shown in the plan
considered by Committee of the Whole on April 3, 2006, subject to, and without limiting any other remedy available to the
District, the applicant first satisfying all of its obligations with regard to
additional or expanded downstream sewer capacity pursuant to the Gordon Head
Sewage Pumping Station Agreement between The Corporation of the District of Oak
Bay and the University of Victoria dated August 19, 1997, in respect of the
building for which the variance has been applied.
MOVED by Councillor
Cassidy
Seconded by
Councillor Carson, That the resolution in respect to the Development Variance
Permit for the University of Victoria be tabled to enable notice to be given in
accordance with the Local Government Act.
Responding to questions
from Council, the Municipal Administrator provided an overview of the
The question was then
called.
CARRIED
Councillor Jensen returned to the meeting at
8:56 p.m.
TRAFFIC CONTROL ORDER NO.
MOVED by Councillor Herbert
Seconded
by Councillor Copley, That a sign be erected on the curb on the east side of Foul Bay Road
adjacent to 2000 Oak Bay Avenue, as shown on the sketch attached hereto, to
indicate that parking in the area so marked is limited to a two hour duration
between 9:00 a.m. and 5:00 p.m., Monday to Saturday.
CARRIED
BYLAWS:
FOR THIRD
Councillor Cassidy
declared a conflict noting that he is a third party consultant to School
District No. 61, and would be unable to discuss or vote on Bylaw 4305 and 4306. He left the meeting at 9:02 p.m.
MOVED by Councillor Herbert
Seconded by Councillor Copley, That Bylaw No.
4305, Sixty-Eighth Zoning Bylaw Amendment
Bylaw, 2006, be read a third time.
CARRIED
MOVED by Councillor Jensen
Seconded by Councillor Copley, That Bylaw No.
4306, Parking Facilities Bylaw Amendment
Bylaw No. 1, 2006, be read a third time.
CARRIED
Councillor Cassidy
returned to the meeting at 9:03p.m.
MOVED by Councillor Herbert
Seconded by Councillor Cassidy, That Bylaw No.
4308, 1538 Beach Drive Heritage Designation Bylaw, 2006, be
read a third time.
CARRIED
ADJOURNMENT:
MOVED by Councillor Jensen
Seconded by Councillor Cassidy,
That the open portion of the meeting of Council be adjourned and that a closed
session be convened to discuss personal information about an identifiable
individual who holds or is being considered for a position as an officer,
employee or agent of the Municipality or another position appointed by the
Municipality.
CARRIED
The meeting adjourned at 9:03 p.m.
Certified Correct
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Municipal
Clerk |
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